“How to send a customer an exact quote within 10 minutes, while they still care?”
See what we built
- from inquiry to sent quote, review included
- <10 min
- Michal’s review: he goes through the quote and hits send
- 5 min
- a reminder to call the customer 30 to 60 minutes later
- 1 call
- visualization, calculations, descriptions and a proposed solution
- Full quote
- takes inquiries outside business hours too
- 24/7
The starting point
In window sales, speed and accuracy decide. The customer wants to know the price right away, but preparing a quote by hand with calculations and a design takes time. Meanwhile, interest cools or the customer calls a competitor.
Goal: an accurate quote with a visualization within 10 minutes of the inquiry, reviewed by a person, with a phone call at the right moment.
Why a calculator
Three ways to give a customer a price.
| Manual quote | Price list on the website | Calculator with AI | |
|---|---|---|---|
| Time | days | instant, but rough | within 10 minutes, review included |
| Accuracy | high | low | based on RAIS know-how |
| Visualization | no | no | yes |
| Follow-up | by hand | none | emails and a call reminder |
What we built
Calculator
A form on the website: type, dimensions, glass and region.
Quote in the background
Once the inquiry is sent, the system prepares a visualization, calculations, descriptions and a proposed solution based on RAIS know-how.
Straight to Michal’s inbox
The finished quote arrives with all the links and a ready-made message for the customer.
Review and send
Michal reviews the quote in five minutes and hits send.
Call reminder
30 minutes to an hour later, the system reminds him to call the customer, if they left a number, and ask whether the quote arrived.
Follow-up
A series of follow-up emails to the customer and a copy of the inquiry in the CRM.
“The customer has a quote within 10 minutes. Michal just checks it and calls.”
On the website, no salesperson
- A visit from an ad or search
- 1What you need
- Windows
- Facade
- Railing
- 2Dimensions
- width
- height
- quantity
- 3Glass type
- double glazing
- triple glazing
- 4Where you’re building
- region
- postal code
- Estimated pricefrom €2,400
- Inquiry in the CRMtype, dimensions, glass and region already filled in
- The salesperson callswith the full brief, not first questions
A person steps in only here
Under the hood
For those who want to know how it’s built.
- Calculator
- a form on the website
- Logic
- calculations, descriptions and a proposed solution based on RAIS know-how
- Visualization
- generated from the customer’s details
- Emails
- the quote goes to Michal’s inbox with a ready-made message, then a series of emails to the customer
- Sales
- call reminder after 30 to 60 minutes, copy of the inquiry in the CRM
“The customer has the price in their inbox before they get a chance to call a competitor.”
“Want something similar?”
Let’s start with your problem.
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Want to know more about our services? Interested in concrete use cases and references, whether we’ve already solved a problem like yours, or what it might all cost? Talk it through with our AI agent. It knows a lot more than you’d think.